How SmartFleet Works
No apps. No hardware. No chaos. Just clean data, automated monitoring and clear compliance reports.
The process simple by design
SmartFleet is built for operators who want compliance handled quietly in the background. This is exactly what happens once you start.
We collect your fleet data
You provide a simple CSV or spreadsheet with vehicle registrations, MOT dates, tachograph calibration dates and trailers. No system access required.
Data is validated & structured
We clean and validate your data, standardise formats and prepare it for automated monitoring. Errors and gaps are flagged immediately.
Automated compliance monitoring
SmartFleet continuously tracks deadlines for MOTs, tachograph calibrations and trailer inspections. No manual chasing.
Alerts before problems happen
Email reminders are sent in advance (30 / 14 / 7 days) so issues are handled before they become DVSA problems.
Monthly DVSA-ready reports
You receive a clear PDF showing current compliance status, upcoming actions and historical records ready for inspections.
Optional Carbon+ reporting
For Pro plans, we generate CO₂ estimates based on mileage and fuel data, supporting ESG and tender requirements.
What data flows through the system
SmartFleet processes only what is necessary for compliance and reporting.
- Input: vehicle registration, MOT date, tachograph calibration date, trailer inspection dates
- Processing: validation, deadline tracking, alert scheduling
- AI usage: report generation and summarisation only
- Output: email alerts + monthly compliance PDF
- No: driver tracking, GPS monitoring, behavioural scoring
Data protection & responsibility
SmartFleet acts as a compliance support tool not a replacement for operator responsibility. We process data securely, minimise data storage, and provide transparent audit trails. Final compliance decisions always remain with the operator.
Ready to put compliance on autopilot?
Start with a one-time DVSA audit or go straight to monthly automation.
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