DVSA compliance on autopilot.
Stop chasing dates in spreadsheets.
SmartFleet tracks MOTs, tachograph calibrations and inspections, then sends clear alerts and DVSA-ready reports so nothing gets missed.
The compliance headache (you already know)
Missed deadlines aren’t “admin problems” they become fines, downtime and licence risk. SmartFleet exists to remove the panic.
Fines & downtime
One missed date can cost more than months of service and a vehicle off the road kills revenue.
DVSA anxiety
Unannounced inspections feel brutal when you’re not 100% sure everything is current and filed properly.
Excel hell
Spreadsheets, binders and sticky notes fail not because you’re lazy, but because you’re busy.
Operator’s Licence risk
Repeated compliance gaps can escalate fast warnings, prohibitions, and serious consequences.
SmartFleet in one sentence
You give us your fleet list (CSV or integrations). We track key compliance dates and send clear alerts + DVSA-ready reports with the exact next actions so nothing slips.
How it works (simple on purpose)
No hardware. No apps. No IT team. Just clean tracking, clear reminders, and professional reporting.
Connect your fleet data
Upload a CSV or connect your systems (phase-based). Vans, HGVs and trailers supported.
We monitor deadlines
MOT dates, tachograph calibration dates, inspections tracked continuously with audit history.
Alerts + DVSA-ready reports
Timely email alerts and clear PDF reports so your next actions are obvious.
Why SmartFleet pays for itself
This isn’t “software for software’s sake”. It’s a simple system that removes expensive mistakes and wasted admin time.
Avoid DVSA fines
Remove missed dates and last-minute scrambling. One avoided issue can cover months of service.
Stay audit-ready
Clear reporting and a consistent audit trail so you’re always prepared when DVSA asks.
Save hours monthly
Stop chasing workshops and updating spreadsheets. Put that time back into operations and revenue.
One system for your assets
Vans, HGVs, trailers tracked in one place with consistent reminders and reporting.
🌱 SmartFleet Carbon+ ESG READY
Optional add-on for tenders and ESG requirements: monthly CO₂ estimates per vehicle and a branded PDF report.
- CO₂ estimates per asset (fuel type, mileage, MPG/mi)
- Branded PDF for bids, procurement and accountants
- Flags easy reduction opportunities
Included in Pro or available one-off for £149.
What operators say
Compliance isn’t glamorous it’s stressful. The right system makes it boring again (in a good way).
“The monthly report is the first thing that made us feel ready for DVSA. It’s clear: what’s due, what’s missing, what’s next.”
“We stopped chasing dates and stopped arguing about who forgot. The reminders just go out and we stay ahead.”
Get DVSA-ready without adding admin
Tell us your fleet size and what you track today. We’ll recommend the right plan and show you what your first report looks like.
FAQ
Short answers. No fluff.
Do I need to install hardware or an app?
No. SmartFleet is email + PDF reporting by design. You provide your fleet data, we monitor deadlines and send alerts and reports.
Does SmartFleet cover vans, HGVs and trailers?
Yes. Vans, HGVs and trailers can be tracked as separate assets. We keep it simple in Phase 1 and expand integrations when customers ask for it.
Is SmartFleet “DVSA approved”?
We don’t claim DVSA approval. We provide DVSA-ready reporting and tracking support so you can stay organised and inspection-ready.
How fast can we set this up?
Usually under 60 minutes if you have your vehicle list ready (reg numbers + key dates). We can start with CSV and upgrade to integrations later.
What about data security?
We store only what’s necessary, keep audit logs, and follow GDPR best practices. Details are in our Privacy Policy.